Accounts Payable is in charge of accurate and prompt re re re re payment of all of the invoices for the City of Atlanta including although not limited by all re re payments on purchase purchases (POs), blanket purchase purchases, disbursement demands, travel advances and iExpense (employee) reimbursement needs, cargo bills and give payments.
Inquiries from companies about the status of unpaid invoices are often managed by accounts personnel that are payable. It’s the CityвЂ™s policy that invoices should be directed to Accounts Payable. Invoices delivered to the division by the provider must be forwarded to immediately Accounts Payable to make certain exposure that the invoice has formally been gotten by the town of Atlanta and therefore tracking and processing could be started.
Companies the populous city of Atlanta is needed to meet up with the laws for the irs for re re re re payments. To be compliant, new vendors must submit documentation that is proper type) through the enrollment procedure. If a W-9 type is maybe not on file prior to receipt of an invoice, re re re re re re payment will likely to be delayed.
The Accounts Payable division is in charge of creating manufacturers in Oracle when it comes to after classifications:
Bank Wire Transfers Bond Refunds Water Refunds Law Claims Law Settlements Traffic Refunds (Municipal Court) Memberships (W 9 forms needed) Training Classes (W-9 forms needed) Employees
All the other manufacturers must register at www.atlantaga.gov and then click вЂњDoing Company with UsвЂќ for directions on being a provider.
The Accounts Payable division normally accountable for upgrading вЂremit toвЂ™ addresses.
Department of Finance workplace of this Controller Accounts Payable 68 Mitchell Street Suite 6100 Atlanta, Georgia 30303
Workers Workers must make use of the iExpense module of Oracle become reimbursed for almost any funds allocated to behalf of this City of Atlanta. Including travel reimbursements. Present workers have the choice to join up to get reimbursements inside their payroll deposit that is direct.
Invoices the populous city of Atlanta processes invoices with the information supplied regarding the Purchase Order. The Purchase Order is a binding that is legal between third party vendors plus the City of Atlanta.
вЂў Invoice Requirements A valid invoice comprises for the after: a. Supplier name b. Supplier address c. Invoice number d. Invoice date ag ag ag ag ag ag e. Purchase Order number f. Ship to location g. Requesting division h. RequestorвЂ™s title (optional) i. Complete re re re re re payment terms j. Amount k. Product cost l. Description of goods/service supplied m. Extended price n. Cargo (as applicable) o. Other fees (as relevant) p. Total amount
вЂў Invoice Submission All invoices must certanly be submitted towards the City of AtlantaвЂ™s Accounts Payable division. Construction associated jobs are exempted with this guideline. These invoices should really be submitted to your division keeping the agreement.
The town of Atlanta is going towards a paperless environment and is consequently advertising electronic (internet portal) or e-mail submission of invoices. While at the moment it’s going to keep on being a choice, mailing/hand distribution of invoices could be the CityвЂ™s least method that is preferred of submission.
Choice 1: WEB PORTAL (iSupplier)
Choice 3: U.S. Mail
City of Atlanta Accounts Payable Dept Department Requesting Goods/Service (see choices list in 6.1 Invoice needs) 68 Mitchell Street Suite 6100 Atlanta, GA 30303
It’s the supplierвЂ™s while the departmentвЂ™s duty to ensure invoices are promptly forwarded to Accounts Payable and that duplicate invoices aren’t submitted.
Papers needed for re re re re re re re payment to be produced are вЂў Disbursement Request Form (must include an approved and legible signature) вЂў Supplier Invoice
Re re Payments the populous city of AtlantaвЂ™s preferred way of making re re re re re payments to manufacturers, as well as for issuing reimbursements to workers is through electronic re re re payment (for example. Automated Clearing Home (ACH)). This process of re re re re re re payment is more safe, timely and expense effective. As of this right time, paper check circulation can also be available though susceptible to limitations.
Electronic re re payments to manufacturers made through ACH, will be deposited straight to the supplierвЂ™s account based on the arranged re re re re re payment terms.
Click the link to get into the ACH authorization kind to possess invoice payments deposited straight into your account: ACH Authorization Form
Exemption from Sales/Use Tax the town of Atlanta, a municipality in the State of Georgia, is exempt from having to pay product product product product product product sales and make use of fees on acquisitions of concrete home and rentals that are applicable. Reimbursement or payment of product product product product sales and make use of taxation won’t be made. Please contact records Payable when it comes to many present form.